Archive agendas and reports from 2019 are listed first.  Further down the page are older archived items.

2019 Agendas and Monthly Reports

January Meeting Documents

Council January 2019

Planning January 2019

February Meeting Documents

Council February 2019

Planning February 2019

Community First Responder (CFR) Report - February 2019

March Meeting Documents

Council March 2019

Planning March 2019

April Meeting Documents

Council April 2019

Planning April 2019

May Meeting Documents

Council May 2019

Planning May 2019

June Meeting Documents

Council June 2019

Planning June 2019

July Meeting Documents

Council July 2019

Planning July 2019

August Meeting Documents

Council August 2019

Planning August 2019

September Meeting Documents

Council Agenda September 2019

Planning Agenda September 2019

September Report Agenda Item 7. GDPR

September Report Agenda Item 9. Public Realm Items

September Correspondance Report

Report from Cllr Vine-Hall

October Meeting Documents

Council Agenda October 2019

Planning Agenda October 2019

October Report Agenda Item 10. Public Realm Items

October Correspondance Report

November Meeting Documents

Council Agenda November 2019

Planning Agenda November 2019

November Report Agenda Item 6. Parish Plan

November Report Agenda Item 7.2. Earmarked Reserves

November Report Agenda Item 8. Outdoor Gym Grant

November Report Agenda Item 9. Grass and Hedge Cutting

December Meeting Documents

Council Agenda December 2019

Planning Agenda December 2019

EGM 19th December - Agenda Here


Archive Documents

Westfield Cricket Club - Pavilion update July 2018

Westfield Cricket Club - Pavilion update September 2018

Westfield Cricket Club - Pavilion update November 2018

Westfield Cricket Club - Pavilion update February 2019

Local Action Plan Report - September 2018

Community Led Housing Report - Report by Cllr Martrin Hall December 2018

The clerk produces a monthly report for Council. This is a report of matters dealt with since the last Council meeting. Reports may also be produced to inform the business at other meetings.

Clerk's reports:

March 2018

April 2018

May 2018

June 2018

July 2018

August 2018

September 2018

October 2018

November 2018

December 2018

January 2019

February 2019

March 2019

The Council publishes its annual report each May. This includes an account of Council business over the last year and includes a brief summary of the income and expenditure for the year ending 31st March.

Reports more than twelve months old may be obtained by contacting the clerk.

2017/18 Annual Report

At the end of the finacial year the clerk produces an Annual Return that needs to reviewed by an external auditor appointed by the Audit Commission. The Annual Governance Statement and Accounting Statement can be viewed by following the link below. The Accounting Statement has been signed off by the internal auditor but may be subject to change following the external audit. Electors have the right to make objections to the accounts and to inspect accounting records. These records will be made available, on reasonable notice, by application to the clerk between Monday 11th June 2018 and Friday 20th July 2017.

2017/18 Annual Return 

2017/18 Notice of Public Rights 

2016/17 Notice of conclusion of audit


Full Council Meetings

These are usually held on the first Wednesday of every month at Westfield Church Hall.  The exceptions are in December and January where they are held on the 2nd Wednesday of each month. A list of meetings for 2020/21 can be found here. Please note under current government guidelines all Parish Council meetings are being held remotely via Zoom.  The public can still join the meeting but we do require 24 hours notice.  Planning has currently been delegated to the Clerk in support of the Chairman.  Any Councillor can raise concerns about any planning application and ask any item to be brought to full council.

The full council meetings are starting from 7.30pm. All agendas must be posted on the noticeboards (if it is safe to do so) and the website three clear days (not including the date of issue and meeting, Sundays, Christmas, Easter and bank holidays). Agendas and meeting reports can be found hereMinutes of the meetings can be found here. The public are encouraged to attend any meeting but the Clerk does require 24 hours notice to facilitate this for the virtually held Zoom Meetings.  There will be a section at the beginning of the meeting is set aside for questions from the public.

The Annual Parish Assembly - Unfortunately the 2020 Parish Assembly had to be cancelled due to the Cornoavirus (Covid-19) outbreak. 

 Schedule of meetings 2020/21

  • 3rd June 2020 - Meeting has been Cancelled
  • 1st July 2020 - 
  • 5th August 2020 - Meeting has been Cancelled
  • 2nd September 2020
  • 7th October 2020
  • 4th November 2020
  • 9th December 2020
  • 13th January 2021
  • 3rd February 2021
  • 3rd March 2021
  • 7th April 2021
  • 5th May 2021 - AGM
  • 2nd June 2021
  • 7th July 2021
  • 4th August 2021
  • 1st September 2021
  • 6th October 2021
  • 3rd November 2021
  • 8th December 2021



The minutes for each meeting are approved at the following one. Below are the minutes for the current year, 2020.  If you would like access to earlier minutes please see our archive pages or contact the Council by telephoning during normal office hours, send an e-mail or write a letter clearly stating which minutes you require. There may be a small charge for this service. See our Freedom of Information pages.

Contact details for Westfield Parish Clerk and Responsible Financial Officer, Jane Clarke:

  • Email: This email address is being protected from spambots. You need JavaScript enabled to view it.  
  • Tel: 01424 575266
  • Postal Address: Westfield Parish Council, PO Box 66, TN19 7FE
  • There is also a Facebook page set up to keep residents up to date.  Please click here to view our Facebook page.